MASC Board Positions 2016-2017
Have you wanted to get involved while in the DC area? Then consider a position on the Marine Aviation Spouses Club board for 2016-2017. Open to all ranks, MASC is an easygoing social club established over 67 years ago and still going strong in the National Capital Region!
Most of the work can be handled by phone or email as we know all of us have busy lives and/or families and we work or volunteer in other capacities. The position descriptions are below. If you have any questions about the open Board positions email marineasc@gmail.com and contact us if you would like to volunteer by May 8th (it is okay to submit your own name for consideration!).
MASC Board Position Descriptions
President
• Call MASC board meetings in the Spring and Fall
• Set a luncheon date for turnover of positions (May)
• Liaison with other clubs in the area (specifically MOSCDC and QOSO)
• Represent club at luncheons, special events or with outside organizations
• Coordinate monthly events that are hosted by General Officers Spouses (cc advisor on all correspondence)
• December’s Christmas Luncheon/Gift Exchange
• Lunch hosted by advisor (May)
• Toys 4 Tots Luncheon
• Joint events with sister clubs
• Brief/coordinate/work with advisor on status of club,club activities, and advisor’s vision for the club
• Liaison with the community as required (TAPS, ACTS, etc)
• Coordinate emails to other board members re: club business and planning
• Send monthly emails on the 1st of each month that include invitation and RSVP information for month’s events
• Preside at monthly luncheons
• Honorary membership in MOSCDC and QOSO
• Forward updated roster to advisor
1st Vice President
• In the absence of the President, preside over monthly luncheons
• If the President can not complete term in office or resigns, 1st Vice becomes President of the club
• Choose, reserve, and finalize monthly luncheon locations except for those coordinated by the President (hosted by General Officer Spouses or with community partners)
• Prepare invitation that includes location, price, date, rsvp date and time of monthly luncheons. Send to president before the 1st of the month for inclusion into monthly email to club.
• Purchase gifts or request gift certificate from site of meeting for door prize
• After the monthly luncheon, send contact information (name, business, address) of the person that you liaised with at restaurant or meeting site along with a couple of bullets on event or how he/she was helpful to secretary for thank cards
2nd Vice President/Membership
• Reside at meetings if president and 1st vice president are unavailable
• Maintain club rosters
• Produce annual directory
• Aid in recruitment of new members by attending resource fairs (Command and Staff and others)
• Provide pre-printed nametags for attendees of each meeting
• Works closely with president and 1st vice-president for event planning when needed
Treasurer
• Set up bank account with yourself as main signer and one additional signer (board member) for checkbook
• Make deposits and pay expenses as needed
• Record transactions in ledger
• Reconcile ledger to bank statement monthly
• Receive monthly RSVPs with payment
• Prepare monthly lunch spreadsheet from reservations received and send final count to board members (include choice of entrée if required) to president for FYI,1st Vice president for final RSVP count to venue and 2nd Vice for nametags
• Prepare yearly statement of receipts and expenditures
Secretary
• Send invitation letters for honorary president and honorary memberships at the start of the new MASC year (Honorary President is the Marine Corps Senior Aviation Spouse [ACMC’s wife or Commandants wife], Honorary membership extended to Senior Marine’s spouse ground side (ACMC or CMC))
▪ President MOSCDC
▪ President QOSO
▪ MASC Advisor
▪ MASC board members
• Send thank you note to the host or facility where monthly luncheon was held highlighting the helpful individuals
• At the end of the board year, send thank you note to the Deputy Commandant for Aviation (DCA) thanking him for support
• Take notes at MASC board meetings and forward to president
• Keep a hard copy or electronic copy of correspondence to turn over at the end of MASC tenure
Historian/ Social Media
Documents club activities through the use of social media i.e. blog, Facebook, photos, attends Board meetings assisting with event planning decisions.
